BIDDING DOCUMENT FOR THE PROCUREMENT OF: SUPPLY AND DELIVERY OF NEW SINGLE CAB VEHICLE
Part 1: Bidding Procedures
SUPPLY AND DELIVERY OF MOTOR VEHICLE TENDER ZNFPC DOM 01 2024
References:
References to the Act are to the Public Procurement and Disposal of Public Assets Act [Chapter22:23] and references to the Regulations are to the Public Procurement and Disposal of Public Assets (General) Regulations (Statutory Instrument No. 5 of 2018). The terms and requirements in the Act and Regulations govern the submission of Bids and should be read by all Bidders.
Procurement Reference Number: ZNFPC DOM 01/2024
Preparation of Bids (For Administrative Evaluation)
You are requested to bid for the supply of the goods specified in the Statement of Requirements below, by completing and returning the following documentation:
- the Bid Submission Sheet in this Part;
- the Statement of Requirements in Part 2;
- a copy of every document necessary to demonstrate eligibility in terms of section 28 (1) of the Regulations;
- Supplier Registration number showing that you are registered with the Procurement Regulatory Authority of Zimbabwe;
- A bid security or bid securing declaration in the format specified in this Part;
- A copy of Company Profile with the following documents:
- Certificate of Incorporation
- CR14
- Current PRAZ registration (mandatory)
- NSSA registration (mandatory)
- MIAZ registration (mandatory)
- Provide dealership licence for the type vehicle offered (mandatory)
- Current TAX Clearance certificate (mandatory)
- Trade references (Minimum of Three (3) contactable references)
- Provide certified three months bank Statement
You are advised to carefully read the complete Bidding Document, as well as the General Conditions of Contract which are available on the Authority’s website, before preparing your Bid. Part 3: Contract is provided not for completion at this stage but to enable Bidders to note the Contract terms they will enter into if their Bid is successful.
The standard forms in this document may be retyped for completion but the Bidder is responsible for their accurate reproduction. All pages of the Bid must be clearly marked with the Procurement Reference Number above and the Bidder’s name and any reference number.
Number of bids allowed
No Bidder may submit more than one bid, either individually or as a joint venture partner in another Bid, except as a subcontractor. Where the procurement is divided into lots and packages, only one Bid can be submitted. A conflict of interest will be deemed to arise if bids are received from more than one Bidder owned, directly or indirectly, by the same person.
Clarification
Clarification of the bidding document may be requested in writing by any Bidder before 21 March 2024 and should be sent to The Logistics Manager, 1 Swiss Way, Harare Hospital Grounds, Off Highfield Road, Southerton, Harare. Email rjojo@znfpc.org.zw
Validity of Bids
The minimum period for which the Bidder’s bid must remain valid for 60 Days from the deadline for the submission of bids. (Bids with a shorter validity period shall be disqualified)
Submission of Bids
Bids must be submitted in writing in a sealed envelope to the address below, no later than the date and time of the deadline below. It is the Bidder’s responsibility to ensure that they receive a receipt confirming submission of their bid that has correct details of the Bidder and the number of the Bid.
The Bidder must mark the envelope with the Bidder’s name and address and the Procurement Reference Number.
The Bid should be submitted in duplicate, one marked “ORIGINAL” and the other marked “COPY”.
In the event of any discrepancy between the original and the copies, the original will prevail.
Late bids will be rejected. The Procuring Entity reserves the right to extend the bid submission deadline but will notify all potential bidders who have collected the bidding documents of the amended bid submission deadline.
Date of deadline: | 9 April 2024 | Time1000Hrs C.A.T | |||
Submission address: | Zimbabwe National Family Planning Council HQ 1 Swiss Way, Harare Hospital Grounds, Off Highfield Road, Southerton, Harare | ||||
Means of acceptance: | Sealed Bids Shall be placed in a marked Tender Box placed at the reception.
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